Mention someone in to get their attention!

Mention someone in to get their attention!

One of the things that people really miss working from home is not being able to pop over to someone’s desk to get their attention, or when we’re working in the office alongside someone, we can say “Hey, John!”

To help with this, use Outlook’s @ mentions. If you @John in an email message, the recipient will see they’ve been called into the conversation and are expected to pay attention or respond. Not only this but when other people @ mention you, the inbox displays the relevant sentences around your @ mention directly in your message excerpt. This feature lets you know at a glance what you need to heed.

If you would like to work with a proactive IT Service Provider and want an informal chat about your current setup, then book a FREE 15 minute call with us at Imtex today.

Are you prepared for lockdown take two?

Are you prepared for lockdown take two?

working from home

As we face another call from the government for us to all work from home, are you facing up to the prospect of asking staff to take home computers and painful calls to your telephone providers to place diverts on company business lines?

At Imtex we have been working with companies for a long time before the Coronavirus pandemic hit, migrating businesses of all sizes to cloud based systems such as Office 365 and cloud based phone systems.

Onsite servers and systems are still a huge requirement for some businesses but with the workplace evolving at an alarming rate and our working requirements changing, solutions such as Office 365 with cloud hosted email and cloud hosted file storage for both individuals and teams are now a requirement not an option. The Microsoft Teams app has widely become the central part of many businesses and we can help you transition to teams with minimal impact.

The growing reliance on the ability to work from anywhere is at the forefront of our thoughts and we are able to help you make these changes. The security aspect of these solutions is also in many ways better than most onsite solutions, so you should think of this as an required upgrade rather than a forced change.

Our cloud based phone systems are providing our clients with the flexability to work from anywhere. Being able to use the desktop app from a laptop, the app on a mobile phone or taking your internet connected phone home and plugging it into your home internet are the ways our clients are dealing with not being able to work from the office but still being able to work as normal.

Contact us today for a no obligation chat about how we can help you.

Are you struggling with Microsoft Excel!

Are you struggling with Microsoft Excel!

Microsoft Excel

With the recent news that an IT mistake using Microsoft Excel has been the cause of nearly 16,000 unreported cases of COVID-19 it is apparent to everyone that getting the right advice is crucial when choosing how to setup your IT solutions effectively.

Microsoft Office 365 is the go to platform for the huge majority of businesses of all sizes. As a Microsoft partner Imtex are in pole position to offer you excellent advice and support on migrating to Microsoft Office 365. We can help you understand the many useful applications such as Microsoft Teams that are part of the platform and integrate them effectively within your business to benefit you.

Mobility and improved communications are key aspects of Office 365 and the cloud based packages on offer to you. In these uncertain times we all need to be prepared to work from anywhere at the drop of a hat and the services and expertise we offer combined with the right solutions can help your company adapt to these times without any impact.

Phone systems are also a huge issue for many businesses at the moment. Just diverting to a mobile isn’t always enough and even that can be a tiresome task to get put in place. Our cloud phone solutions give you the full feature set of an onsite solution with the added bonus of total mobility using desktop and mobile apps. You can even just unplug your deskphone, take it home and plug it into your home internet and it will function as it does in the office!

Contact us today for a no obligation chat about how we can help you.

Why you should be using Microsoft Teams

Why you should be using Microsoft Teams

Talking to our clients and many other businesses we believe that collaboration and teamwork are the defining characteristics of most forward thinking modern organisations.

Since its launch, Microsoft Teams has become the fastest growing app in Microsoft’s history with more than 330,000 companies worldwide using it. As a Microsoft partner working with businesses of various sizes and types we have seen first hand how Microsoft Teams can transform the way companies and teams work, in particular in recent times with the changes to how and where we work.

At Imtex, Microsoft Teams has become an integral part of our own business and we have seen a vast improvement in communication and interaction across the company and with partners since using it. We have implemented Microsoft Teams for a large number of our clients as the need to be more mobile and flexible in current times increases.

If you’re working in a company that uses Microsoft Teams, then you’re probably finding new ways to use the app on a daily basis. But if you’re not, here are 5 reasons why you should consider using Teams today.

1. It’s more than just chat

You can use the chat window in Teams to have quick conversations with your colleagues. But there’s so much more to it.

Need to share a file? Just attach it in the chat. Then simply call or video call your colleague to discuss the file straight from the window. Or schedule a meeting without leaving the chat. Chat’s integration with other Microsoft products like OneNote and Office means no more switching between apps throughout your conversation. It’s all right there in chat.

2. Before, during and after in Meetings

Getting everything ready for meetings can be a challenge. The agenda is in one email, agreed actions in another. And where’s the thing you were supposed to review before the call?

Meetings in Teams makes that experience so much easier. As soon as you create the meeting, you can start chatting with the participants about the agenda, share the files that you need them to review, and keep track of the meeting notes and to dos. You can even check who those unknown people are that have been invited.

Then after, the recording of the call is immediately available in the same tab, so if you missed the meeting, you don’t need to hunt for the recording. It’s right there, with the meeting notes and agreed actions.

3. Fewer emails

Drowning in your emails becomes a thing of the past. As conversations are now held in a structural way in your Teams, you no longer have all the email-upon-email response, often sent as a Reply All.

And if somebody needs to send you a file, or ask you a one-liner question? That’s what Chat’s for!

4. Improved collaboration and communication

Thanks to the tight integration with Office 365, you don’t need to switch apps when you need to collaborate on a document. You can create the Word, Excel or PowerPoint document in Teams, immediately share it with your coworkers and then co-author within a blink of an eye.

No more sending out different versions through email and the resulting version confusion. You can add comments and to-dos, and chat with your coworkers to discuss the document right there.

5. Stay connected, anytime, anywhere

While on the move, we need to stay connected, be reachable and have access to all your resources. With the Teams phone app, you have immediate access to all your apps and documents. You can easily respond to chat and conversations, join meetings with one click and continue to collaborate. So even on the move, you are kept completely in the loop.

The workplace is changing

The workplace is changing

The modern workplace is evolving at lightning speed, with distributed teams, brand-new business models, and complex security issues. The right digital tools connect and support employees, wherever they are, to encourage productivity, enable better communication, engagement, and collaboration.

At Imtex we provide solutions, training and support, to enable your business to adapt to the ever changing and challenging demands on the office environment. Microsoft 365 is the market leading solution providing a central suite of products to help your business adapt and stay flexible whilst also maintaining a high level of security and monitoring around your team and business data.

Contact Imtex today and speak to our expert team to see how we can work together to ensure your business stays connected and evolves.

We also offer FREE 15 minute consultancy discussions to help you with anything IT related and would be happy to discuss your remote working options and potential solutions.

Just click here to book a time slot online with our team.