Why you should be using Microsoft Teams

Why you should be using Microsoft Teams

Talking to our clients and many other businesses we believe that collaboration and teamwork are the defining characteristics of most forward thinking modern organisations.

Since its launch, Microsoft Teams has become the fastest growing app in Microsoft’s history with more than 330,000 companies worldwide using it. As a Microsoft partner working with businesses of various sizes and types we have seen first hand how Microsoft Teams can transform the way companies and teams work, in particular in recent times with the changes to how and where we work.

At Imtex, Microsoft Teams has become an integral part of our own business and we have seen a vast improvement in communication and interaction across the company and with partners since using it. We have implemented Microsoft Teams for a large number of our clients as the need to be more mobile and flexible in current times increases.

If you’re working in a company that uses Microsoft Teams, then you’re probably finding new ways to use the app on a daily basis. But if you’re not, here are 5 reasons why you should consider using Teams today.

1. It’s more than just chat

You can use the chat window in Teams to have quick conversations with your colleagues. But there’s so much more to it.

Need to share a file? Just attach it in the chat. Then simply call or video call your colleague to discuss the file straight from the window. Or schedule a meeting without leaving the chat. Chat’s integration with other Microsoft products like OneNote and Office means no more switching between apps throughout your conversation. It’s all right there in chat.

2. Before, during and after in Meetings

Getting everything ready for meetings can be a challenge. The agenda is in one email, agreed actions in another. And where’s the thing you were supposed to review before the call?

Meetings in Teams makes that experience so much easier. As soon as you create the meeting, you can start chatting with the participants about the agenda, share the files that you need them to review, and keep track of the meeting notes and to dos. You can even check who those unknown people are that have been invited.

Then after, the recording of the call is immediately available in the same tab, so if you missed the meeting, you don’t need to hunt for the recording. It’s right there, with the meeting notes and agreed actions.

3. Fewer emails

Drowning in your emails becomes a thing of the past. As conversations are now held in a structural way in your Teams, you no longer have all the email-upon-email response, often sent as a Reply All.

And if somebody needs to send you a file, or ask you a one-liner question? That’s what Chat’s for!

4. Improved collaboration and communication

Thanks to the tight integration with Office 365, you don’t need to switch apps when you need to collaborate on a document. You can create the Word, Excel or PowerPoint document in Teams, immediately share it with your coworkers and then co-author within a blink of an eye.

No more sending out different versions through email and the resulting version confusion. You can add comments and to-dos, and chat with your coworkers to discuss the document right there.

5. Stay connected, anytime, anywhere

While on the move, we need to stay connected, be reachable and have access to all your resources. With the Teams phone app, you have immediate access to all your apps and documents. You can easily respond to chat and conversations, join meetings with one click and continue to collaborate. So even on the move, you are kept completely in the loop.

The workplace is changing

The workplace is changing

The modern workplace is evolving at lightning speed, with distributed teams, brand-new business models, and complex security issues. The right digital tools connect and support employees, wherever they are, to encourage productivity, enable better communication, engagement, and collaboration.

At Imtex we provide solutions, training and support, to enable your business to adapt to the ever changing and challenging demands on the office environment. Microsoft 365 is the market leading solution providing a central suite of products to help your business adapt and stay flexible whilst also maintaining a high level of security and monitoring around your team and business data.

Contact Imtex today and speak to our expert team to see how we can work together to ensure your business stays connected and evolves.

We also offer FREE 15 minute consultancy discussions to help you with anything IT related and would be happy to discuss your remote working options and potential solutions.

Just click here to book a time slot online with our team.

5 steps to better business management technology for your workforce

5 steps to better business management technology for your workforce

Even in ordinary times, overseeing a remote workforce can be a challenge for multiple reasons – ensuring availability of all necessary tools, managing remote endpoints and having a fail-safe contingency plan.However, the current global health crisis has made things that much more complicated.

In a matter of weeks, COVID-19 drastically changed life as we know it, forcing us to change the way we live and work.

Your business is no exception to this change as you transition to survive with a primarily (or fully) remote workforce. However, the right technology, when used correctly, can ensure the transition is smooth and your business continues to operate efficiently without interruption.

To help you do that, download our FREE advice document for some great advice on the right technology and solutions to help you transition to a more remote working world.

Download our FREE document

5 Steps to better business management technology for your remote workforce (41 downloads)

We also offer FREE 15 minute consultancy discussions to help you with anything IT related and would be happy to discuss your remote working options and potential solutions.

Just click here to book a time slot online with our team.